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Privacy Policy & Transparency Statement 

Privacy Policy - The Basics

The Cypress Falls Athletics Booster Club (“we,” “our,” “us”) values your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, and protect data you share through our website, events, merchandise store, and fundraising platforms.

Information We Collect

We may collect the following types of information:

  • Personal Information: Name, email address, phone number, mailing address, and association with the school or athletic program.

  • Payment Information: Credit or debit card details used during donations or merchandise purchases, processed through secure third‑party payment providers.

  • Order Details: Merchandise purchase history and shipping information.

  • Non‑Personal Information: Browser type, IP address, and usage statistics related to our website and fundraising pages.

How We Use Your Information

We may collect the following types of information:

  • Personal Information: Name, email address, phone number, mailing address, and association with the school or athletic program.

  • Payment Information: Credit or debit card details used during donations or merchandise purchases, processed through secure third‑party payment providers.

  • Order Details: Merchandise purchase history and shipping information.

  • Non‑Personal Information: Browser type, IP address, and usage statistics related to our website and fundraising pages.

Fundraising and Merchandise Platforms
When participating in online fundraising campaigns or purchasing items, your transaction may take place through a secure third‑party service (such as PayPal, Stripe, or Square). These services handle payment data and maintain their own privacy policies. We encourage you to review those policies when using external payment portals.

Information Sharing

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We do not sell or trade your personal data. We may share limited information only with:

  • School administration for coordination of events and programs.

  • Shipping vendors to deliver merchandise orders.

  • Payment processors to complete secure transactions.

  • Legal authorities when required by law.

 

Data Security

We employ secure encryption and data protection measures to safeguard your information. Access to personal and payment data is restricted to authorized personnel only.

 

Your Choices

You may:

  • Opt out of promotional emails or updates.

  • Modify or delete your personal information by contacting us.

  • Request anonymization of past donation or purchase records, where feasible.​

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Cookies

Our website may use cookies to collect aggregate usage data and enhance your experience. You can disable cookies in your browser settings if you prefer.

 

Links to Third‑Party Sites

Our website and fundraising platforms may link to external websites. We are not responsible for the privacy practices or content of these third‑party sites.

 

Children’s Privacy

We do not knowingly collect personal data from children under 13. Parents or guardians may contact us to remove any such information.

 

Changes to This Policy

We may revise this policy periodically. Updates will appear on this page with the new effective date.

 

Contact Us

For any privacy concerns or questions, please contact:
CyFalls Athletics Booster Club
Email: info@cyfallsathleticsboosterclub
Mailing Address: 9811 Huffmeister Rd

                            Houston, TX 77095

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Cy Falls High School Athletics Booster Club Transparency Statement
 

Purpose
The Booster Club is committed to maintaining transparency and accountability in all its operations. This policy ensures members, parents, donors, and the school community have access to accurate information about the Club’s activities, financial practices, and decision-making processes.

Scope
This policy applies to all officers, committee members, and volunteers affiliated with the Booster Club.

Financial Transparency

  • All income, expenditures, and fundraising activities shall be documented and tracked through a centralized accounting system.

  • The Treasurer will prepare a detailed financial report monthly and present it at each general meeting.

  • Annual financial statements will be audited or reviewed by an independent party and made publicly available to members and the school administration.

  • Bank account information, transactions, and receipts will be stored securely and accessible to executive officers upon request.

Decision-Making Transparency

  • Meeting agendas and minutes will be distributed to all members and posted on the Club’s website or shared platform within one week of the meeting.

  • Votes on financial matters or major projects must be recorded in the minutes, including the outcome and participating members.

  • Committee actions and recommendations must be communicated to the full membership for review before implementation.

Communication and Public Access

  • The Club will maintain an updated calendar of events, fundraising activities, and project milestones accessible to all members and the school community.

  • Donors and sponsors will receive information on how funds are used and the impact on athletic programs.

  • Regular newsletters will summarize financial updates, decisions made, and upcoming initiatives.

Conflict of Interest Transparency

  • Officers and committee members must disclose any potential conflicts of interest that could affect Club decisions.

  • Any member with a conflict must abstain from related voting or decision-making processes.

Policy Review and Compliance

  • This policy will be reviewed annually by the executive committee to ensure continued relevance and effectiveness.

  • Non-compliance will be addressed by the executive committee and may result in disciplinary action or removal from office.

Effective Date
This policy is effective immediately upon adoption by the Booster Club Executive Committee and will remain in force until amended.

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